Job Title: Accounts Payable Workflow Administrator/Assistant
Reports to: Workflow Manager
Hours: 37 hours per week. Additional hours may be required to meet the needs of the business.
Managing and resolving the workflow of vendor invoices that have not cleared the P2P (Purchase to Pay) system automatically.
Promptly and effectively deal with invoices that have entered workflow and not cleared automatically, liaising with suppliers and internal departments to resolve queries quickly and efficiently
Good attention to detail and able to work to a high degree of accuracy
Ability to investigate and resolve complex queries
Cross checking invoice against Purchase Order (PO) price and quantity ordered as well as goods received.
Chasing/liaising with site personnel/project teams for system GRN’s/approvals
Identifying PO’s that are exceeded by an invoice (s) and working with the buyer/requisitioner of the PO request an uplift of the PO or request credit note
Request business authorization of vendor invoices received against framework PO’s.
Release invoices manually with the requested approval following Siemens Mobility compliance rules
Liaise regularly with shared services in India (AP) to request invoices are corrected or processed urgently
Liaise regularly with shared services in India (AP)/master data team and operational services when vendor details require updating
Send invoices for scanning when necessary
Reconcile vendor statements when necessary.
Reconcile PO’s when necessary
GRIR monthly analysis
Ability to communicate effectively with internal and external stakeholders
Accounts payable experience – minimum 2 years
Microsoft Office Skills particularly outlook and Excel
Highly organised and methodical
Able to work on own initiative and be a team player
Aptitude for problem solving
Work well under pressure and recognise matters of urgency and set path to resolution
Ability to communicate with all levels of staff
Experience of SAP