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    Accounts Assistant

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  • Duration:

    6 Months

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Job Title: Accounts Payable Workflow Administrator/Assistant

Department: Finance

Based: Chippenham

Reports to: Workflow Manager

Hours: 37 hours per week.  Additional hours may be required to meet the needs of the business.

Job Purpose:

Managing and resolving the workflow of vendor invoices that have not cleared the P2P (Purchase to Pay) system automatically.     


Key Duties:

  • Promptly and effectively deal with invoices that have entered workflow and not cleared automatically, liaising with suppliers and internal departments to resolve queries quickly and efficiently

  • Good attention to detail and able to work to a high degree of accuracy

  • Ability to investigate and resolve complex queries

  • Cross checking invoice against Purchase Order (PO) price and quantity ordered as well as goods received.

  • Chasing/liaising with site personnel/project teams for system GRN’s/approvals

  • Identifying PO’s that are exceeded by an invoice (s) and working with the buyer/requisitioner of the PO request an uplift of the PO or request credit note

  • Request business authorization of vendor invoices received against framework PO’s.

  • Release invoices manually with the requested approval following Siemens Mobility compliance rules

  • Liaise regularly with shared services in India (AP) to request invoices are corrected or processed urgently

  • Liaise regularly with shared services in India (AP)/master data team and operational services when vendor details require updating

  • Send invoices for scanning when necessary

  • Reconcile vendor statements when necessary.

  • Reconcile PO’s when necessary

  • GRIR monthly analysis

  • Ability to communicate effectively with internal and external stakeholders

Essential Requirements:

  • Accounts payable experience – minimum 2 years

  • Microsoft Office Skills particularly outlook and Excel

  • Highly organised and methodical

  • Able to work on own initiative and be a team player

  • Aptitude for problem solving

  • Work well under pressure and recognise matters of urgency and set path to resolution

  • Ability to communicate with all levels of staff

Desirable Requirements:

  • Experience of SAP