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  • Job title:

    Spares and Repairs Sales Administrator

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  • Duration:

    3 Months

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Job Title: Spares and Repairs Sales Administrator/Assistant (Temp)                           

Contract Dates: 20/06/2022 - 20/09/2022 (3-month contract)

Location: Chippenham

Reports to the Materials Manager


Responsible for:

  • Establishing links and develop trusting and influential relationships with key personnel within client organisations.

  • Communicating with the client and the supply chain daily to ensure deliveries are on time.

  • Communicating at all levels to ensure deliveries are made on time.

  • Progressing orders and deliver on time.

  • Monitoring the materials schedule and ensure manufacturing / external suppliers correctly deliver materials on time.

  • Ensuring that all materials ordered or repaired have the correctly identified part number, serial number, fault reports and order coverage.

  • Providing new build & repair quotations, answering customer queries, and providing customer order books and orders outstanding reports for suppliers.

  • Entering sales orders onto the SAP system and raise PO to external and internal supply chain, ensuring the process is fulfilled from receipt until dispatch to customer.

  • Liaising with Management and engineering staff to control the process of material variations / change and update SAP to reflect this.

  • Assisting finance with reporting, order amendments, project setups, billing plans, invoice errors, customer queries and meeting month end and year-end financial targets.

The ideal candidate will have:

  • Excellent interpersonal, communication, listening skills.

  • A keen eye for attention to detail and presentation is desirable.

  • Accurate with strong attention to detail

  • Efficient and organized with good time management skills

  • Numerate and at ease with system processes; SAP knowledge is a strong plus

  • Approachable and reliable

  • Able to work under pressure

  • Customer focused.

  • Demonstrating initiative.