Recruitment Redefined

Fleet Manager

To be discussed upon application

​MPI have a requirement for a Fleet Manager to work in Leconfield, Beverly, East Riding of Yorkshire.HU17 7LX Rate of pay to be discussed on application Length of Contract: 6 months Security required: (SC) BPSS, DBS, ITAR Hours: 37 per week General Description of the Job: The purpose of this role is to provide the first line management capability for our operational organisation. They ensure the delivery teams have the people, tools and processes they need to safely deliver outputs against the plan(s). Additionally, to manage the fleet management capability of the DST vehicle fleet. This role manages the service category ensuring the services provided are contractually and legally compliant, performing and meeting customer expectations. The role manages a team that provide an end-to-end fleet management service; including demand management, maintenance forecasting, handover/takeover of vehicles and the upkeep and management of data within internal and customer Management Information Systems (MIS). Main Tasks: What the Post Holders Responsibility is People • Leading recruitment activities for roles in team (e.g. ATR submissions, conducting interviewing, ordering equipment/assets, completing new starter / induction processes) • Leading exit activities for team members (conducting exit interviews, equipment/asset collection/return, completing leaver processes) • Conduct line manager activities in grievance and disciplinary procedures in line with policy (conducting investigations, lead hearings, first level outcome/decision maker) • Managing employee welfare (providing information and support, hearing and addressing concerns and escalating where appropriate) • Managing performance of team members in line with policies (conducting informal reviews, objective setting, PDR processes, recognition of good performance / leading poor performance procedures) • Managing capability procedures of team in line with policies • Managing absence procedures in line with policy (conduct return to work interviews, home visits, use of occupational health, supporting return to work reasonable adjustments as required) • Managing capacity of team to meet planned delivery (planning for annual leave, training, use of overtime) • Delivering communications to team • Managing skills and competencies records of team • Allocating resource efficiently to deliver Direct Labour Utilisation (DLU) and overtime targets • To provide management cover for other Supervisors as required • To ensure people under their control are following all HSE procedures • Tools • System administration – ERP, safety near misses, asset management, quality. • Learning Management System (LMS) • Ensuring work areas remain safety compliant • Ensuring staff have and comply with PPE requirements • Manage equipment lifecycle (ordering, calibration, disposal) Process • Updating of visual plans / charts / information to inform operative staff where they are against output plan(s) • To lead projects that continually improve the Fleet Management service, capability and customer offering • To monitor performance of the service category and react to signs of failing performance • To allocate resource to achieve the output in the most efficient way • Monitor the fleet demand plans and react to changes • Provide senior interface between Fleet and supporting functions (e.g. Planning, demand management, workshops) • Produce internal reports on performance • To assist in new business (tender writing support, negotiations, advice/guidance) • To lead by example in adhering to company processes supporting on-going ISO 9001 (2015) certification • Owner of approved processes in respective business area • To encourage and drive innovation and improvements into production area(s) • Ensuring company processes are adhered to • To conduct weekly safety tours of their area(s) The post holder has Accountability for; Ensuring teams are sufficiently resourced with Suitably Qualified and Experienced Personnel (SQEP) to; • Accountable for the delivery of the Fleet performance in line with KPIs • Leading improvement / recovery plans for failing fleet management contracts • Raising concerns of non-compliance or potential KPI failure up chain of command • Producing relevant reports for review • Ensuring disciplined use of fleet management tools/software across teams • Ensuring MIS are managed correctly to maintain data integrity • Ensuring metrics of fleet management are communicated accordingly • Ensuring H&S standards are followed including use of PPE, safe working areas, near miss reporting and accident reporting • Managing their people using supporting processes/policies • Ensuring company processes are regularly reviewed and submit suggested amendments where appropriate • Ensuring suitable cover is provided/communicated during periods of absence • Ensuring company processes are adhered to The post holder has delegated Authority for; • Authority to request job offer be made to candidate for Fleet Support level roles to Workshop Manager level following recruitment process • Authority to order tooling, uniforms and PPE for team in line with delegated authority limits • Authority to approve or reject staff absence requests for team (Annual leave, special leave etc.) in line with policy • Authority to request internal or external training via Learning & Development and/or Technical Training Departments in line with policy • Authority to authorise travel and subsistence claims for team in accordance with delegated authority levels • Ability to approve IT requests for (or on behalf of) team • Authority to raise FM requests • Authority to request ad-hoc purchases in line with delegated authority levels • Authority to submit Ovation Nominations • Authority to stop work where activity is deemed unsafe • Authority to manage flexible working hours arrangements including the removal of individuals entitlement where appropriate The post holder will be measured by indicators including; • Fleet management contracts to comply with individual KPIs • Produce consolidated reports of fleet status / metrics • Producing internal performance reports • Producing external customer reports as require Technical Experience and Qualifications • Educated to Level 2 in National Qualification Framework (NQF) as a minimum (Intermediate apprenticeship, Level 2 NVQ, or equivalent workplace experience) • Completed (or working towards) first line manager training modules (internally delivered) • Completed (or working towards) British Safety Council Level 2 • Competent PC user (MS Office, MS Outlook, SharePoint, ERP system) Skills requirements: • Competent PC user (MS Office, MS Outlook, SharePoint, ERP system • Ability to manage people, individuals and teams • Ability to multi-task • Ability to challenge and have awkward conversations • Ability to make rational decisions based on information available • Ability to manage allocated budgets • Ability to make prioritisation decisions with limited resources • Ability to react to changing demands Behavioural requirements: • Demonstrates alignment with Company guiding principles • Promotes and advocates the ‘Company Behaviours and Expectations’ for managing safety • Promotes and advocates Company Respect principles Promotes and advocates Company security (physical and electronic) principles • Demonstrates buy-in to vision, mission and goals • Demonstrates ability to manage people fairly, with respect and as individuals • Demonstrates ability to motivate others • Demonstrates awareness of and ability to work collaboratively with Trade Unions Training and tools requirements: • Company Picasso account Systems access - ERP System, Airsweb, AIMS, FM Works, RCA requests, Qlikview, Concur, Learning Management System (LMS), JAMES • Mobile phone • Skills matrix • Capacity planning tool • Training  First line management modules  British Safety Council Level 2  IT Systems training  Continuous Improvement (CI) tools ​