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We are looking for an Administrator/ Receptionist to join a busy team based in Manchester.

What are my responsibilities?

Reception:-

• Greet visitors with a warm and friendly welcome, making sure they are signed in appropriately and inform the relevant person of their arrival or escort to booked meeting room.

• Take phone calls and messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay.

• Monitor visitor access to the office, and issue corporate ID cards when required.

• Manage meeting room bookings, and general office housekeeping, ensuring Reception area and Boardroom/Meeting Rooms are kept tidy and respectable to visitors at all times.

• Check calendar prior to meetings and provide appropriate requirements i.e. refreshments.

• Order lunches for meetings when required.

• Liaising with Building management and Facilities Management teams.

• Receive and issue courier and mail items in a timely manner.

• Arrange courier collections for outgoing parcels.

• Book desks visitors and Network Rail staff as required.

• Distribute the milk deliveries between both kitchens efficiently.

Administrative:-

• Assist all colleagues with any required admin duties.

• Book travel and accommodation arrangements for colleagues

• Complete and submit expenses for Project Managers.

• Complete and submit timesheets for agency Project Managers

• Raise Stationery, office, IT, and catering supply orders.

• Complete and send out Weekly Whereabouts to distribution list (Project Manager’s, Engineers, and FA/FW) every Friday.

• Raise orders and arrange deliveries for milk, fruit, car parking and anything else that may be required.

• Raise and report maintenance issues to Apleona/landlord.

• Keep all relevant spreadsheets and folders up to date i.e. Transmittals, OneSRM and project folders.

• Assist in organising office events.

• Update all noticeboard with relevant and important information.

• Assist Office Manager and Design Manager, as necessary to ensure efficient service is provided.