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  • Job title:

    Bid Coordinator/Administrator

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  • Duration:

    1 year

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​Job Title: Bid Coordinator/Administrator

Contract Dates: ASAP - 08/05/2022

Location: Chippenham

*Inside IR35*

Role Definition

Supporting departmental management in day-to-day activities including administration of sales and supplier portals, company tools and processes and preparation of internal and external documentation.

Specific Skills/Tasks :

 Day to day administration and management of sales and supplier portals

 Day to day administration and management of company contract management and risk tools

 Organising and attendance at internal review meetings

 Assistance in preparation of internal tender review documentation

 Preparation and distribution of minutes of meetings

 Document management and archiving

 Maintaining department file structures and access permissions

 Assistance in compilation of departmental reports and liaising directly with contributors to ensure timely submission

 Formatting of documentation for tender submissions

 Supporting the production of Pre-Qualification Questionnaires

 Administration of departmental SharePoint sites

 Coordinate contract signatures ensuring appropriate authorisations are in place

 Contract archiving both digitally and in Chippenham office

 Assisting departmental audits

 Organise translation services, shipping, dispatch of documentation

 Arranging purchase orders for bid codes and department cost centre

 Venue and travel booking

 Holiday / sickness cover for other ST&BD admin staff

 Support facilities management for the Bids & Tendering function, including organising IT


 Administration experience (minimum 3 years), incl. document formatting

 Word, Excel & PowerPoint to intermediate level as a minimum, preferably advanced level

 SharePoint to intermediate level as a minimum, preferably advanced level

 Good interpersonal skills and collaborative approach

 Proactive and able to operate on own initiative with minimal supervision

 Highly organised and deadline driven, professional working style

 Able to work with complete confidentiality and with great attention to detail