Job Title: Administrator - To support the Training Team
Contract Dates: ASAP - 31/05/2023
Location: Chippenham or Birmingham
*INSIDE IR35*
Role Definition
We are looking for an Administrator to work for a well established rail company to support the Training Department.
This will be Monday - Friday, 9am - 5pm.
Positions are available in both their Chippenham and Birmingham offices.
Rate will be £12 Per Hour.
Specific Skills/Tasks
Organise meetings, collaborating closely with Exec / SMO PAs to ensure necessary attendance
Schedule LoA approval meetings and coordinate preparation of required documentation, ensuring necessary quality achieved every time
Take meeting minutes and actions as required
Support departmental management and managers in day-to-day activities
Raising purchase orders
Venue and travel booking
Organise periodic functional events
Establish good working relationships with Bid Coordinators, PAs and Administrators
Holiday / sickness cover for other ST&BD admin staff
Support facilities management for the Bids & Tendering function, including organising IT
Ensure bid documentation version control in place and bid teams are using correct versions
Compile report submissions and liaise directly with contributors to ensure timely submission
Format bid submissions and other documents
Support the production of PQQs as required
Administer departmental SharePoint sites
Coordinate contract approvals ensuring appropriate authorisations are in place
Contract and document archiving both digitally and in Chippenham office
Organise translation services, shipping, dispatch of documentation
Competencies
Administration experience (minimum 3 years), incl. document formatting
Word, Excel & PowerPoint to intermediate level as a minimum, preferably advanced level
SharePoint to intermediate level as a minimum, preferably advanced level
Good interpersonal skills and collaborative approach – a team player
Proactive and able to operate on own initiative with minimal supervision
Highly organised and deadline driven, professional working style
Able to work with complete confidentiality and with great attention to detail.